Our records retention schedule sets out the length of time for which each type of record should be kept.
It is vital that records are destroyed in a planned and controlled way so that:
- documents needed as a source of evidence or information are kept for as long as necessary
- records no longer needed are identified and destroyed securely, freeing up space and ensuring that the university complies with information legislation
Retention schedules
The retention periods are based on legislative requirements and good practice.
| Name | Type | Last updated |
|---|---|---|
| Research records retention schedule | Word | 27/02/2023 |
| Student administration and support records retention schedule | Word | 24/08/2022 |
| Teaching records retention schedule | Word | 15/04/2011 |
| Name | Type | Last updated |
|---|---|---|
| Commercial services management records retention schedule | Word | 17/07/2009 |
| Related companies management records retention schedule | Word | 17/07/2009 |
| Retail trading management records retention schedule | Word | 17/07/2009 |
| Name | Type | Last updated |
|---|---|---|
| Alumni relations management records retention schedule | Word | 17/07/2009 |
| Community relations management records retention schedule | Word | 17/07/2009 |
| Fundraising records retention schedule | Word | 17/07/2009 |
| Higher education sector relations management records retention schedule | Word | 17/07/2009 |
| Media Relations Management records retention schedule | Word | 17/07/2009 |
| Public Relations Management records retention schedule | Word | 17/07/2009 |
| Publishing records retention schedule | Word | 17/07/2009 |
| Name | Type | Last updated |
|---|---|---|
| Audit records retention schedule | Word | 08/02/2005 |
| Governance records retention schedule | Word | 12/11/2019 |
| Government relations management records retention schedule | Word | 08/02/2005 |
| Health and safety management records retention schedule | Word | 17/03/2023 |
| Higher education regulator relations management records retention schedule | Word | 08/02/2005 |
| Legal affairs management records retention schedule | Word | 08/02/2005 |
| Organisational development records retention schedule | Word | 08/02/2005 |
| Quality management records retention schedule | Word | 25/04/2005 |
| Risk management records retention schedule | Word | 08/02/2005 |
| Strategic planning and performance management records retention schedule | Word | 08/02/2005 |
| Students Union relations management records retention schedule | Word | 08/02/2005 |
| Name | Type | Last updated |
|---|---|---|
| Environmental management records retention schedule | Word | 08/02/2005 |
| Equipment and consumables management records retention schedule | Word | 08/02/2005 |
| Estate management records retention schedule | Word | 08/02/2005 |
| Finance management records retention schedule | Word | 08/02/2005 |
| Human resources management records retention schedule | Word | 02/11/2020 |
| Human resources strategy and development records retention schedule | Word | 28/09/2010 |
| Information and communications technology (ICT) systems management records retention schedule | Word | 08/02/2005 |
| Information resources management records retention schedule | Word | 13/11/2019 |
| Insurance management records retention schedule | Word | 08/02/2005 |
| Intellectual property management records retention schedule | Word | 08/02/2005 |
| Internal services management records retention schedule | Word | 08/02/2005 |
| Procurement records retention schedule | Word | 26/04/2005 |
| Wales Centre for Anatomical Examination Management | Word | 22/02/2021 |